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CSC Personal Data Sheet (PDS) Guidelines in Filling Out the Form

All information should be provided accurately.

You might say this is just a form, but mind you any wrong inputted information can lead to cases.

Warning: Any misrepresentation made in the Personal Data Sheet and the Work Experience Sheet shall cause the filing of administrative/criminal case/s against the person concerned.

All aspirants who wish to work in the government agency need to have this Personal Data Sheet. 

You can download it here: CSC PDS Sheet (Excel form)

The human resource staff needs this form for the personnel file and most likely a requirement for a job.

A job seeker should fill out the form eligibly correct, and these are the few guidelines on filling out the PDS form.


GUIDE TO FILLING OUT THE PERSONAL DATA SHEET (PDS

NOTES: 
All information should be provided accurately. 

It is advisable to fill out each of the fields in the PDS. The PDS may be accomplished using the MS Word format or MS Excel format. Here, we use the Excel form, I already fix some printing issues. You can check it ->  CSC PDS Sheet (Excel form) Also, do not leave blank entries. Put N/A if not applicable.

One good advantage of the Microsoft Excel format is that all the tick boxes will automatically be marked once clicked.

The PDS must bear the signature of the employee and date of accomplishment at the bottom of every page except the C4 (last part) since it is different from the three pages, you can see a bigger field for your signature there.
Entries in the PDS may be filled out through handwriting or via typewriter/computer. TAKE NOTE:  If handwritten, entries should be in block capital (e.g. PRINT) format using a pen. Ideally, you will achieve it on the computer because you can easily modify and update it whenever you need it.

For purposes of application to a vacant position, the additional sheet for work experience should be accomplished. (ATTACHMENT WORK EXPERIENCE SHEET). You can find it on the link given.

I. Personal Information
  • Employee’s name is to be filled out in the following format: surname, first name, name extension (if any), middle name. Space is allotted for each character or letter in the name.
  • Dates are in the numeric format: mm/dd/yyyy
  • Specifics should be given to “Others” response in the civil status field.
  • Agency employee number refers to the employee ID number in the current agency.
  • For holders of foreign/dual citizenship, please select from the dropdown list the foreign country where you were born/naturalized or type/write the same in the space provided therein.
II. Family Background
  • Names of spouse and parents are to be filled out the following format: surname, first name, name extension (if any), middle name.
  • Mother’s name is her maiden name, or name when she was single or before marriage. 
  • List full names (first name and surname) of ALL your children. 
  • Date of birth is in the numeric format: mm/dd/yyyy
III. Educational Background
  • Indicate FULL name of schools. DO NOT ABBREVIATE.
  • For Elementary Level, indicate PRIMARY EDUCATION if graduated 
  • For Secondary Level, indicate HIGH SCHOOL if graduated under the old curriculum; or JUNIOR HIGH SCHOOL or SENIOR HIGH SCHOOL if graduated under the K-12 curriculum. 
  • Indicate in FULL all courses are taken in college (e.g. ASSOCIATE IN ARTS, AB ECONOMICS, BS PSYCHOLOGY, MA IN HISTORY). 
  • Indicate all masters or doctorate degrees have taken. 
  • If graduated for every level, indicate the year of graduation. 
  • If not graduated at any level, indicate the highest grade, level or units earned. 
  • Period of attendance are stated in school years (e.g. 1992-1996) 
  • Indicate any scholarship and/or academic honors received at each level.
IV. Civil Service Eligibility
  • Indicate all civil service eligibilities earned with corresponding rating, date, and place of examination/conferment.
Example:
  1. Career Service Sub-Professional EO132/790 – Veteran Preference Rating
  2. Career Service Professional PD 907               – Honor Graduate
  3. Career Service Executive RA 7883                – Barangay Health Worker 
  4. Stenographer                                                   –  Barangay Official
  5. PD 997                                                            – Scientific and Technological Specialist 
  • If earned eligibility entails a license (RA 1080), indicate the license number and its date of validity.
V. Work Experience
  •  Indicate all positions held both in the public and private employment starting from current work.
  • Inclusive dates are indicated in the numeric format: mm/dd/yyyy. 
  • Indicate FULL position titles and COMPLETE NAME of department/agency/office/company. DO NOT ABBREVIATE. 
  • Indicate monthly salary in figures (e.g. P21,877). 
  • Salary grade and salary step, if applicable, should be stated in the format ”00-0” (e.g. 24-2, 24 for salary grade, 2 for salary step) 
  • Indicate the status of employment (e.g. permanent, temporary, casual, contractual) 
  • Indicate “yes” under government service if position held is in the public or government employment or “no” if held in the private employment. 
  • Additional sheet for work experience should be accomplished and submitted together with the PDS in case of application to a vacant position. This should be accomplished only for work experience relevant to the position being applied to.
VI. Voluntary Work or Involvement in Civic/Non-Government/People/ Voluntary Organizations
  • Indicate the FULL name and address of the organization were involved as a voluntary worker.
  • Inclusive dates, start (from) and end (to) should be in the numeric format: mm/dd/yyyy. 
  • Indicate the number of hours of voluntary work rendered. 
  • Indicate the position/nature of voluntary work rendered. 
VII. Learning and Development Interventions
  • Indicate FULL titles of learning and development (L&D) interventions attended during employment. Indicate list from the most recent L&D.
  • Inclusive dates of attendance, start (from) and end (to) should be in the numeric format: mm/dd/yyyy. 
  • Indicate the number of hours attended for the program. 
  • Indicate the type of L&D intervention (e.g. managerial, supervisory, technical). 
  • Indicate the FULL name of the institution/agency that conducted or sponsored the program. DO NOT ABBREVIATE. (e.g. CSC should be Civil Service Commission).
VIII. Other Information
  • Indicate special skills /hobbies.
  • Indicate in FULL non-academic distinctions/recognition (awards received) 
  • Indicate membership in any professional association/organization by writing in FULL said association/organization. 
# 34-40
  • Indicate response to questions 34 to 40 on the right side of the sheet.
  • Provide details or specifications for any yes response. 
# 41
  • Indicate the FULL name of references with the format FIRST NAME, MI, SURNAME, their addresses, and respective telephone numbers.
# 42
  • As an agreement to and for completion of the PDS, the employee’s signature and right thumb mark should be affixed in the boxes provided. Indicate also the government ID number and date of issuance in the boxes provided. 
  • Lastly, attach a RECENT PASSPORT SIZE (4.5 cm. x 3.5 cm.) picture with COMPLETE AND HANDWRITTEN NAME TAG and SIGNATURE OVER PRINTED NAME. The picture must be taken within the last six (6) months. The computer-generated or photocopied picture is not acceptable.

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Mabzicle: CSC Personal Data Sheet (PDS) Guidelines in Filling Out the Form
CSC Personal Data Sheet (PDS) Guidelines in Filling Out the Form
All information should be provided accurately.
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Mabzicle
http://www.mabzicle.com/2019/08/csc-personal-data-sheet-pds-guidelines.html
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